Jun 2, 2019👁️ 22 22 Views
Our Mission: Well-Being for All.
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Punctuality is an essential component of this role. The Executive Assistant is one of the main channels of communication between the Executive Team, staff, key stakeholders, visitors and as such, must maintain a steady presence in the office. The Executive Assistant provides administrative support to the Executive team. This position is accountable for filing, scheduling, coordination of meetings and conferences, obtaining office supplies, and working on special projects, as needed. Also, answers non-routine correspondence, and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as, internal contacts at all levels of the organization. Independent and good judgment is required to plan, prioritize and organize a diversified workload and recommends changes in office practices or procedures.
ROLES AND RESPONSIBILITIES
ADDITIONAL DUTIES AS REQUIRED
Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with our without notice.
Ability to work in a fast-paced, changing, and challenging environment. High level of written and oral communication skills. Adaptability. Excellent task and time management skills. Office Management. Ability to see foresee problems and prevent them by taking action. Utilizes analytical skills and a broad understanding of the organization to effectively interpret and anticipate needs. Detail oriented. Team player. Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction. Swiftly reports problems/issues to the appropriate person when necessary. Works effectively without constant and direct supervision or guidance.
Operates with direct supervision from the CEO. Follows established policies and procedures and develops new policies and procedures as necessary to perform job duties and tasks.
6 Core Values of a Surterra Employee
Integrity - We operate in a regulated and unchartered industry. Act and make decisions that stand up to scrutiny and reflect our position as a sophisticated, credible and respected leader. Be honest, trustworthy, dependable, and honorable. Demonstrate sound moral and ethical ways of interacting.
Collaboration - We are a collection of the best talent at all levels. Learn and grow from this diversity: welcome healthy debate and proactively seek other perspectives and points of view to find the best solution while not resting on consensus. Proactively ensure the right people have the right information at the right time. Work as a team vs. an individual performer.
Agility - We are growing incredibly fast in a new industry. Be open to change, be ready to pivot on the moment’s notice, and act with a sense of urgency to take advantage of opportunities. Then be ready to do it again. Quickly –and calmly -respond and adapt to the unexpected. Modify and streamline processes, find more efficient ways of doing your job. Work efficiently across markets, time zones, and functions.
Intentionality - Intentionality requires action –it makes your intentions happen. Good thoughts are meaningless without action. It is initiative directed by the purpose to move our business forward. Intentionality is doing things important to you, even when not easy. Transformational change happens with intentionally.
Alignment - Together, we must understand and believe in our vision, mission, business and team goals and priorities. When we make a decision, even when we don’t have consensus we all align behind that decision and execute. We don’t revisit decisions unless we have material new data or circumstances.
Accountability - Make the best proactive and reactive decisions given the available information and the wisest counsel. • Own your decisions, actions and outcomes, and promptly correct mistakes. • Be reliable, honor commitments and do not finger point, off-load responsibilities, or criticize co-workers. Look after co-workers and team’s success.